How To Create Business Email

 The 7 Best Tips for Creating a Professional Business Email

When you’re starting your own business, especially if you’re just getting started in an industry or niche, it can be tempting to use your personal email when you send messages to customers, colleagues, vendors, and others. 

However, using your personal email account as your primary method of communication can cause problems—problems that can be easily avoided with the right steps and strategies. Here are seven best tips for creating a professional business email account that will make people want to do business with you every time.

#1. Make your name memorable

When creating your business email, you want to make it as easy as possible for people to remember your name and contact information. Consider including words such as attorney, specialist, or accountant in the email address to create more of an impactful first impression. 

This will also help people who have difficulty spelling common words correctly. Including words such as attorney or specialist in the company's name also helps spell checkers when dealing with mistakes made while typing out the email address.

#2. Personalize your message

- Once you know the recipient's name, use it at least three times in your email 

- Don't forget to include a personal greeting like Hi Beth or Dear Beth 

- Be concise and make sure each sentence communicates one idea or thought 

- Avoid writing about personal details that don't relate to the reason for your email. 

- Keep your message clear and polite.

#3. Use key words in subject lines

Your email subject line can act as your headline. Research has shown that most people only read the subject line of an email, and 60% of recipients open emails based on their subject lines alone. 

Take the time to write catchy and succinct subject lines that highlight the benefits of your offer, let recipients know when you expect to get back to them, or list out steps for them to take next. And be sure not to exceed more than 60 characters!

#4. Write short paragraphs

While it may seem like an effective way to write more, short paragraphs actually engage the reader more and can make reading easier. Writers need to stay focused on what they are trying to say, instead of losing their train of thought with excessive descriptions. With short paragraphs, you get to the point in less time and avoid becoming wordy or too drawn out in your writing.

#5. Give clear instructions

Email Is The Most Used Form Of Communication In The World So you're going to want to make sure it's as easy and straightforward as possible. Don't worry there are many ways to do this

One way is to use clear titles or subject lines that specify what the email is about so recipients know right away whether they'll be interested in opening it.

#6. Don’t use emoticons (!)

Above all, don’t use emoticons in your business email. The last thing you want is to have your customer think that you’re just texting them. Although emoticons may seem like harmless fun, their widespread usage has led some people to believe that the sender is smiling or frustrated with the content of the email. Emoticons make your company look less professional, and it’s best to avoid them altogether.

#7. Proofread!

Proofreading is a straightforward and easy thing to do that could make the difference between a professional and unprofessional email. Even small errors can be distracting when reading. Try to edit as much as possible before you send, even if it takes more time than you expected. #6. 

Add Emoticons: Emoticons are used to convey emotion or feeling in texts and emails, but they should not be overused. When used sparingly they can help readers understand your mood better while still maintaining professionalism.